Keep your safer recruitment and staff suitability checks organised in one clear place.
The Little Minds Early Years Staff Suitability & Safer Recruitment Record is an editable Excel spreadsheet designed to help Early Years leaders maintain a clear overview of essential recruitment and suitability checks across their team.
Rather than information being spread across personnel files, emails and different systems, this tracker gives managers one easy-to-review record of the checks completed for each member of staff.
Track information including:
Staff name and role
Start date
Identity checks
Right to work checks
Enhanced DBS details
DBS reference number and date
Person who obtained/checks the DBS
DBS Update Service
References
Qualification verification
Overseas checks where applicable
Suitability declarations
Recruitment/check status
Additional notes
The spreadsheet includes simple Yes / No / N/A dropdowns and colour-coded alerts, helping managers quickly identify where information may still need completing or reviewing.
Included in your download
Editable Excel Staff Suitability & Safer Recruitment Record
Space for up to 500 records
Colour-coded status indicators
Yes / No / N/A dropdown menus
Dedicated guidance sheet
Easy-to-use filters
Clean Little Minds Early Years design
Perfect for Nursery Managers, Deputies, HR leads and Early Years leaders looking for a simple way to keep safer recruitment records organised and accessible.
Digital download only – no physical product will be sent.
For best functionality, open the spreadsheet using Microsoft Excel.
Important
This resource is designed to support organisation and oversight within Early Years settings. It does not replace individual personnel files, statutory guidance, safer recruitment procedures or the setting's responsibility to ensure all required checks have been completed and recorded appropriately.