Keep your safer recruitment and staff suitability checks organised in one clear place.

The Little Minds Early Years Staff Suitability & Safer Recruitment Record is an editable Excel spreadsheet designed to help Early Years leaders maintain a clear overview of essential recruitment and suitability checks across their team.

Rather than information being spread across personnel files, emails and different systems, this tracker gives managers one easy-to-review record of the checks completed for each member of staff.

Track information including:

• Staff name and role

• Start date

• Identity checks

• Right to work checks

• Enhanced DBS details

• DBS reference number and date

• Person who obtained/checks the DBS

• DBS Update Service

• References

• Qualification verification

• Overseas checks where applicable

• Suitability declarations

• Recruitment/check status

• Additional notes

The spreadsheet includes simple Yes / No / N/A dropdowns and colour-coded alerts, helping managers quickly identify where information may still need completing or reviewing.

Included in your download

• Editable Excel Staff Suitability & Safer Recruitment Record

• Space for up to 500 records

• Colour-coded status indicators

• Yes / No / N/A dropdown menus

• Dedicated guidance sheet

• Easy-to-use filters

• Clean Little Minds Early Years design

Perfect for Nursery Managers, Deputies, HR leads and Early Years leaders looking for a simple way to keep safer recruitment records organised and accessible.

Digital download only – no physical product will be sent.

For best functionality, open the spreadsheet using Microsoft Excel.

Important

This resource is designed to support organisation and oversight within Early Years settings. It does not replace individual personnel files, statutory guidance, safer recruitment procedures or the setting's responsibility to ensure all required checks have been completed and recorded appropriately.